# Share A File Or Folder

Share files and folders with your colleagues, directly from your network drive in File Explorer. After sharing a file or folder, it will automatically show in the corresponding network drives of the users you shared with.

<figure><img src="/files/UaGgAtskrRa6yuUS0Wn1" alt=""><figcaption><p>For example, if your name is <em>Anne Lee</em> and you share the folder "Meeting Minutes" from your corporate OneDrive files...</p></figcaption></figure>

<figure><img src="/files/8LiKrWjLCxTk1wcsZGZm" alt=""><figcaption><p>...it will show in the corresponding network drive of your colleagues under the folder name <em>Anne Lee</em></p></figcaption></figure>

Before we get started with the step by step instructions on sharing, check your network drives in File Explorer to see if they support sharing and being *shared with*. If you are already familiar with this then you can skip this section and move straight on to the [step by step guide](#how-to-share).

You can only share files and folders from a network drive connected to your *personal* corporate files, I.e. your corporate OneDrive files. And the recipient of the shared files and folders, can only access those files through a *shared with me* network drive. These network drives are configured by your <code class="expression">space.vars.PRODUCT\_NAME</code> subscription administrator.

If configured, the network drives may look similar to this in File Explorer, but the exact names and drive letters will vary based on how your organisation has configured them:

<figure><img src="/files/Oj3Vh4jUATXLfrX5NmSE" alt=""><figcaption><p>In this example, the O: drive is connected to your corporate OneDrive files and the S: drive is connected to <em>Shared With Me</em></p></figcaption></figure>

You share files and folders from your corporate OneDrive, and you access files and folders shared with you in the *Shared With Me* drive.

If you don't see these drives and you want to share files with a colleague, then ask your <code class="expression">space.vars.PRODUCT\_NAME</code> subscription administrator to configure them.

## How To Share

Let's walk through the sharing process step by step.

{% stepper %}
{% step %}
First locate the folder you want to share in File Explorer in your corporate OneDrive (most likely the drive will be named OneDrive or similar but the name will be specific to your organisation). In this example I want to share the "Meeting Minutes" folder from my OneDrive. You can share individual files too, not just folders

<figure><img src="/files/r0kO9s8t8417uXfSQfp3" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Right click on the folder to pop-open the context menu, expand the <code class="expression">space.vars.PRODUCT\_NAME</code> sub-menu and click "Choose which users to share your folder with"

<figure><img src="/files/ogit8AodO9FzE8R2fLvs" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
The Sharing dialog will pop-open. As I haven't shared this folder yet, I see a message in the dialog that reflects that.

<figure><img src="/files/Ca0C0NsMCtfVLs1Be9PW" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Click the "Choose an action..." button then click "Share your folder with a user from your organisation"

<figure><img src="/files/fsaHZpAuHZ5sq7GNCQme" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
The "Who Do You Want To Share With" page shows. I want to share with user Myles Jeffery, so I just enter part of the name and a lookup will be performed to show the matches

<figure><img src="/files/dFP64aQVibaZafoOqzt7" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Select the user you want to share with from the matches, then click the Next button to continue

<figure><img src="/files/u5uZ78mX5A1cXzrIZJjT" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Now choose the permissions the user should have on your folder. Permissions can be either view (read only) or edit. I will choose edit as I want Myles to help me work on the meeting minutes. After making your selection click the Next button to continue

<figure><img src="/files/SHzRpX49EEYT7m4oQ3vO" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
You will be prompted to confirm your choice. To complete the process, click the Share button or click Go Back if you want to make a change

<figure><img src="/files/W1zv7jgfDnJQUtn7j9L5" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
The dialog will show a busy indicator for a few seconds whilst it shares your folder, after which you are returned to the first page where you'll now see the details of the user you shared with

<figure><img src="/files/wKPKX0JnClL7aQ0eh6aN" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
If the user you shared with then checks their *shared with me* network drive on their computer, the shared folder will now show, nested under a folder bearing your name. In this example, my name is "Anne Lee" therefore the folder I shared, Meeting Minutes, can be found by Myles under the "Anne Lee" folder in the *shared with me* network drive

<figure><img src="/files/8LiKrWjLCxTk1wcsZGZm" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
The sharing process is now complete. You can either click the X button in the top right of the window to close it, or you can choose to share with another user by clicking the "Choose an action..." button. Other options from the menu include stop sharing; so if you want to tidy up old shares by revoking access, you can do so through that option

<figure><img src="/files/DLN2pYsyozDxMyZqj61A" alt=""><figcaption></figcaption></figure>
{% endstep %}
{% endstepper %}


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.zeedrive.com/user-guide/share-a-file-or-folder.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.